The International Association of Maritime Economists (“IAME”) is committed to protecting the privacy of the people having contact with IAME. This document summarises the main features of IAME’s privacy policy.
The information IAME collects about you
IAME collects and retains personal information including your name, address, telephone number, credit card details, email address, age, gender, and occupation. Sometimes we may take a video or a photographic image of you. We are committed to keeping your information safe. We use appropriate security measures and technology to protect your personal information.
The use of your information
We use your information in providing products and services, processing your payment, and security. You are not obliged to give us your personal information. However without this information we may not be able to provide you with the full range of our services, or we may not be able to provide you with a full range of payment options.
To help us provide services to you, we may need to furnish your personal information to other organisations (such as credit reference companies, a State or Territory Section of IAME, government authorities). If we need to furnish another organisation with access to your personal information, we require that organisation to keep the personal information secure, and to use it only for the appropriate purpose. We will not sell or trade your information to another organisation without your consent.
Access & correction
To help us keep your personal information up to date, please let us know of any changes to your personal details. If you wish to access the personal information we hold about you, please contact IAME’s privacy officer.
IAME aims to provide you with a full range of its products, services, and options. From time to time IAME may notify you about additional products or services. You may ask us not to receive information on these additional products and services by contacting IAME’s privacy officer.
Privacy Policy
International Association of Maritime Economists
International Association of Maritime Economists (“IAME”) is committed to protecting the privacy of the people having contact with IAME. This document sets out IAME’s privacy policy.
Your privacy is important to us
IAME is committed to upholding the National Privacy Principles contained in Privacy Act 1988 (Commonwealth). We have a dedicated privacy officer, who ensures that we adhere to our privacy policy.
Collecting and keeping your information safe
IAME collects and retains personal information including your name, address, telephone number, credit card details, email address, age, gender, and occupation. Sometimes we may take a video or a photographic image of you. We are committed to keeping your information safe. We use appropriate security measures and technology to protect your personal information.
We use your information in providing products and services, processing your payment, and security. You are not obliged to give us your personal information. However without this information we may not be able to provide you with the full range of our services, or we may not be able to provide you with a full range of payment options.
Sharing your information
To help us provide services to you, we may need to furnish your personal information to other organisations (such as credit reference companies, a State or Territory Section of IAME, government authorities, and Israeli institutions). If we need to furnish another organisation with access to your personal information, we require that organisation to keep the personal information secure, and to use it only for the appropriate purpose. We will not sell or trade your information to another organisation without your consent.
Better service
IAME takes all reasonable precautions to ensure that the personal information we collect, use and disclose is accurate, complete, and up to date. To a large extent the accuracy of that information depends on the information you provide. To help us keep your personal information up to date, please let us know of any changes to your personal details.
IAME aims to provide you with a full range of its services, products and options. From time to time IAME may notify you about additional products or services. You may ask us not to receive information on these additional products and services by contacting IAME’s privacy officer.
Access Policy
Our conduct under this policy is governed by the following principles.
- Requests for access are treated seriously.
- Requests will be dealt with promptly, and confidentially.
- Your request to access your personal information will neither affect your existing obligations nor any arrangements between you and IAME.
You can access your personal information
IAME will provide access by allowing you to inspect, take notes of, and receive copies or print-outs of the personal information which IAME holds about you.
If you wish to access the personal information we hold about you, please contact IAME’s privacy officer at privacy@iame.info.
To obtain access you must provide proof of your identity. This is necessary to ensure that personal information is provided only to the correct individuals, and that the privacy of others is not undermined.
IAME reserves the right to charge you a fee for searching for, and providing access to, your information.
When will access be denied?
Access will be denied if:
- the request does not relate to the personal information of the person making the request;
- providing access would pose a serious and imminent threat to the life or health of a person;
- providing access would create an unreasonable impact on the privacy of others;
- the request is frivolous and vexatious;
- the request relates to existing or anticipated legal proceedings;
- providing access would prejudice negotiations with the individual making the request;
- access would be unlawful;
- denial of access is authorised or required by law;
- access would prejudice law enforcement activities;
- access discloses a commercially sensitive decision-making process or information; or
- the refusal is justified by the National Privacy Principles.
Where possible, IAME will favour providing access. IAME may do so by providing access to the appropriate parts of the record, or by using an appropriate intermediary.
A dispute about the right, or forms, of access will be dealt with in accordance with IAME‘s grievance policy.
Time
We will take all reasonable steps to provide access within 30 days of your request. If the request is not complicated, or does not require access to a large amount of information, we will try to provide the information within 14 days.
Privacy Complaints
How we handle privacy complaints
Introduction
IAME understands the importance of privacy to IAME, its customers and other stakeholders. IAME is committed to protecting the privacy of the personal information that we hold. This is part of IAME’s:
(a) legal obligations under Privacy Act 1988 (Cwlth);
(b) ethical and business obligations; and
(c) service to you.
IAME places a high priority on effectively dealing with complaints about privacy.
Overriding principles
IAME’s conduct under its privacy complaints policy is governed by the following principles.
- Complaints are treated seriously.
- Complaints will be dealt with promptly, and confidentially.
- A privacy complaint will neither affect your existing obligations nor any commercial arrangements between you and IAME.
Who may complain under this policy?
If you have provided IAME with personal information, then you are entitled to:-
(a) make a complaint;
(b) have your complaint investigated; and
(c) have your complaint dealt with under IAME’s privacy complaints policy.
What is a privacy complaint?
A privacy complaint relates to a concern or dispute you have with our privacy practices as it relates to your personal information. This could include matters such as:
(a) how your personal information is collected;
(b) how your personal information is stored;
(c) how your personal information is used or disclosed; and
(d) how access is provided.
What do I do if I have a complaint about privacy practices?
If possible IAME resolves grievances at the local level. If you have a complaint about IAME’s privacy practices, please contact IAME’s privacy officer.
All complaints will be logged on IAME’s database/complaints register.
You may complain orally or in writing. Usually IAME’s privacy officer is the appropriate person to discuss or resolve your complaint. If your privacy complaint is not resolved, the matter will then be referred to the next level of management.
Grievance procedure
IAME’s grievance policy seeks to achieve an effective resolution of your complaint within a reasonable time.
After your complaint has been made, the following steps may occur.
1. Request further information
IAME may request further information from you. You should be prepared to give as much details as possible, including details of any relevant dates and documentation. This will enable IAME to investigate your complaint, and determine an appropriate and useful solution. All details provided will be kept confidential.
2. Discuss options
IAME will discuss options for resolution. If you have suggestions about how the matter might be resolved, you should discuss these with IAME. IAME may suggest different solutions, or may offer examples of how the personal information can be revised or stored in a different manner.
3. Investigation
Your complaint may be investigated. IAME will try to do so within 72 hours, or as quickly as possible. Sometimes IAME may need to contact other parties as part of its investigation.
4. Discussion with any other parties
If your complaint deals with the conduct of an employee, IAME will discuss the matter with the employee concerned, and seek the employee’s comments and input in the resolution of the complaint, and IAME’s investigation.
5. Escalate internally
If your complaint can’t be resolved, it will be referred to the next appropriate level of management. IAME will discuss this with you before the referral.
6. The complaint is resolved
If your complaint is found to be substantiated, IAME will inform you of the reason for the decision. IAME will then take appropriate steps to resolve the complaint, and prevent the problem from recurring.
7. If your complaint is not substantiated, or cannot be resolved to your reasonable satisfaction, but IAME’s policy has been followed, the decision of IAME’s management will be final. IAME will discuss with you the reason for IAME’s decision.
8. If there is still disagreement, your complaint will be dealt with by a mutually agreed independent intermediary.
9. If after all of the above steps have been followed your complaint is unresolved, you may refer your complaint formally to the Federal Office of the Privacy Commissioner.
Records
IAME will keep a record of your complaint and the outcome.
Anonymous complaints
IAME will not reply to anonymous complaints. Anonymous complaints cannot be investigated properly or followed up.
If an anonymous complaint is received, IAME will consider the complaint, and attempt to resolve the issues appropriately. For example, IAME may conduct further training of its staff, officers, or associates.
If you would like further information on IAME’s policies, please contact IAME’s privacy officer at privacy@iame.info.
Credit Card Privacy
International Association of Maritime Economists have created a secure transaction environment for our Credit Card services, which is used e-commerce payments etc. The system uses Secure Sockets Layer technology (SSL) to ensure your application is safe, sound and secure at all times.
SSL locks all information passed from you to the International Association of Maritime Economists website in an encrypted envelope. This makes it almost impossible to be intercepted by an unauthorised party, as long as your browser and local network support the use of encrypted data transmissions.
SSL is the system that is used by all reputable e-commerce sites. The industry standard for encryption technology, SSL is compatible with Netscape, Internet Explorer, AOL, Web TV and most other browsers.
You will know when transmitted data is safe by the appearance of a security notice when you enter a secure page. Also, a secure icon will appear on your browser. For Netscape, this is a key icon; for Microsoft Internet Explorer, a lock icon.
In the unlikely event of unauthorised use of your credit card, you must notify your credit card provider in accordance with its reporting rules and procedures.
Respect for Privacy
Our Privacy Pledge is that information given to us will only be used for the consented application and International Association of Maritime Economists related activities. We are fully committed to protecting your privacy.
Any personal information that you submit will be used simply to process your application and is protected by our secure server.
We are not involved in the selling, trading or alternative unauthorised use of personal information. We promise that we will not pass on your personal details to any other organisations.
Any changes to our information collection policies will be posted on this page. By using the International Association of Maritime Economists site, you are consenting to the collection of information by International Association of Maritime Economists.