We are pleased to share three essential documents that will support prospective hosts in preparing successful bids for upcoming IAME Annual Conferences:

1. Guidelines for the Preparation of IAME Annual Conferences
This comprehensive guide assists prospective organizers from the early bidding stages through to final conference execution. It helps shape a consistent IAME Conference “concept” by offering both mandatory elements and optional suggestions. It also highlights the importance of contacting past organizers for advice and insight.

Guidelines for the preparation of IAME’s annual conferences

2. Bidding Proposal Template (Annex 1)
This practical template outlines both compulsory and optional sections required for submitting a bid to host the IAME Annual Conference. While flexible in format, the template ensures consistency across proposals and facilitates fair comparison by the IAME Council. It includes recommendations on structure, expected length, and annexes.

ANNEX 1: CONTENTS TEMPLATE FOR BIDDING PROPOSALS

3. Evaluation Process and Framework for Bids (Annex 2)
This document explains the role and structure of the Working Group (WG) in charge of evaluating proposals, outlines the evaluation criteria, and provides transparency on the assessment process through SWOT analysis and final reporting procedures. It ensures a fair, impartial, and quality-driven decision-making process.

ANNEX 2: THE EVALUATION PROCESS AND FRAMEWORK FOR IAME ANNUAL CONFERENCE BIDS

These resources aim to streamline the bidding process and enhance the quality and consistency of future IAME Conferences. We strongly encourage all prospective bidders to review these documents carefully.